This website is operated by Harrington Moore Search Services. We take your privacy very seriously therefore we urge to read this policy very carefully because it contains important information about on:
- Who we are,
- How and why we collect, store, use and share personal information,
- Your rights in relation to your personal information, and
- How to contact us and supervisory authorities in the event that you have a complaint.
Who we are
Harrington Moore Search Services (‘we’ or ‘us’) collect, use and are responsible for certain personal information about you. When we do so we are regulated under the General Data protection Regulations which apply across the European Union (including the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.
The personal information we collect and use
a) Personal information you provide to us
We collect the following personal information that you provide to us:
- Email address
- Phone number
- Home Address
- Curriculum Vitae
- Past Employment History
- Performance Track Record / Pitch book
- Past/Current Compensation
Some examples of when we collect this information include:
- When registering your details with us in person, on the phone or via our online contact page
- When applying to a job advertisement]When a third party, such as a client, referee or colleague provides it
- When published in the public domain
b) Personal information you provide about third parties
If you give us information about another person, you confirm that the other person has appointed you to act on their behalf and agreed that you:
- Shall consent on their behalf to the processing of their personal data;
- Shall receive any data protection notices on their behalf; and
- Shall consent on their behalf to the transfer of their personal data abroad.
c) Monitoring and recording communications
We may monitor communications such as emails and telephone calls for the following purposes:
Ensuring the accuracy of the information we collect, testing and maintaining our company databases, networks, and computer systems and for training and other internal purposes.
How we use your personal information
We collect information about our users for the following purposes:
- To better respond to your inquiries and answer your questions.
- To provide you with requested information when asked.
- To send you marketing, promotional materials and communications related to our services.
- To undertake activities in connection with the conduct and management of our Executive Search or other services, such as evaluating candidate qualifications, contacting potential candidates for further Personal Information, contacting named references, and communicating with Clients about potential candidates.
- Testing and maintaining databases and training purposes
Who your information may be shared with
We may share your information with:
Law enforcement agencies in connection with any investigation to help prevent unlawful activity
Third party organisations who process Personal Data only in accordance with our instructions under contract (called ‘data processors’) such as companies and/or organisations that act as our service providers or professional advisers, or otherwise assist us in delivering the services that you have requested e.g. cloud storage providers, database and IT service providers.
We may also disclose your Personal Data to third parties who make their own determination as to how they process your Personal Data and for what purpose(s) (called ‘data controllers’) e.g. if we submit your CV to a client, they will become a data controller in respect of the CV. The third party data controllers external to us (including our clients) with whom we deal will handle your Personal Data in accordance with their own chosen procedures and you should check the relevant privacy policies of these companies or organisations to understand how they may use your Personal Data. Since they are acting outside of our control, we have no responsibility for the data processing practices of these data controllers.
We will not share you personal information with any other 3rd parties.
What are cookies?
A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences (such as login, language, font size and other display preferences) over a period of time, so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another.
How to control cookies
Your internet browser can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work.
We would like to send you information about products, services, offers, competitions and our business which may be of interest to you. Such information could be sent by post, email, telephone, text message or automated call.
We will ask whether you would like us to send you marketing messages on the first occasion that you provide any relevant contact information (i.e. on purchase, signing up to a newsletter, entering a competition etc). If you do opt in to receive such marketing from us you can opt out at any time (see ‘What rights do you have?’ below for further information). If you have any queries about how to opt out, or if you are receiving messages you do not want you can contact us using the details provided below.
Whether personal information has to be provided by you, and if so why
No personal information has to be provided by you to us at any time
How long your personal information will be kept
We will hold your personal information for the following periods:
The Conduct of Employment Agencies and Employment Business Regulations 2003 require us to keep work-seeker records for at least one year from the date of their creation or the date upon which we last provide you with work-find services.
We will attempt where possible to only retain your Personal Data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirement.
Please inform us of any changes to your Personal Data to ensure that it is up to date.
Please contact the Data Protection Manager using the contact details above if you would like further information about our data retention policy.
These periods are no longer than necessary in each case.
Reasons we can collect and use your personal information
We rely on the following as the lawful basis on which we collect and use your personal information:
- Legal obligation
- Legitimate interests
The legitimate interests relied upon are as follows:
Our business involves providing recruitment and related services to job-seekers and recruitment and related services to our clients and so we may need to process your personal data in order to pursue our legitimate interests in achieving this.
Keeping your information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We will also use technological and organisation measures to keep your information secure. These measures may include the following examples:
- Secure Servers, encrypted using SSL
- Multi-factor authentication
- Third party cloud base data storage
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Indeed, while we will use all reasonable efforts to secure your personal data, in using the site you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet. If you have any particular concerns about your information, please contact us using the details below.
Transfers of your information out of the EEA
We will not transfer your personal information outside of the EEA at any time.
Children and the validity of consent
Where we obtain consent from any user we will take reasonable steps to ascertain whether the user is over 13 years of age and whether the child is sufficiently informed to give valid consent. If the user is not, parental consent will be required to provide consent for the processing of any personal information.
What rights do you have?
Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:
- Fair processing of information and transparency over how we use your use personal information
- Access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address
- Require us to correct any mistakes in your information which we hold
- Require the erasure of personal information concerning you in certain situations
- Receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
- Object at any time to processing of personal information concerning you for direct marketing
- object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
- Object in certain other situations to our continued processing of your personal information
- Otherwise restrict our processing of your personal information in certain circumstances
- Claim compensation for damages caused by our breach of any data protection laws
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individual’s rights under the General Data Protection Regulations (http://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/)
If you would like to exercise any of these rights please:
- Email, call or write to us
- Let us have enough information to identify you
- Let us have proof of your identity (a copy of your driving license, passport or a recent credit card/utility bill)
- Let us know the information to which your request relates
From time to time we may also have other methods to unsubscribe (opt-out) from any direct marketing including for example, unsubscribe buttons or web links. If such are offered, please note that there may be some period after selecting to unsubscribe in which marketing may still be received while your request is being processed.
Do you need extra help?
If you would like this policy in another format (for example: audio, large print, braille) please contact us using the details below.
How to complain
We hope that we can resolve any query or concern you raise about our use of your information.
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.
E-mail: [email protected]
Post: 33 Queen Street, London, EC4R 1EB, United Kingdom
Our data protection officer is Jason Michael Moore.